Aldershot Model Car Club
Annual General Meeting - Dec 14th 2005
Held at the Kiln Badshot Lea.

Open 19:35

29 in attendance.
Apologies for absence - none

Chairman's Address: presented by N Moss

Minutes of 2004 AGM: Accepted (proposed by : N Pilkington, Seconded by : Ben Cane)

Membership Secretary's Report (Derek Smith) :-
Derek reported that we had 176 members for 2005. Last year we had 178.

Race Director's Report (Nigel Moss):
We had 5 Nationals in 2005. The HPI national was disappointing with low drivers attendance. Entries to club meetings was up prior to the BRCA electric national but had since dropped-off. We continue to get a high proportion of guest drivers at club meetings. The first running of the SLCC was very successful with high numbers of drivers and a good relaxed atmosphere. We hope to be running the SLCC again this year but have not heard from Chris Wilkinson yet. A new version of the race control program is due to be released soon. This will feature :- support for new BRCA rules ; display of transponder strength ; support for 2.4GHz.

Treasurers Report (Nick Adams)
Nick went through the clubs accounts for 2005 and highlighted the following items :-

• The BRCA IC Rubber and HPI nationals brought us the least profit once the Kiln levy of £100 is deducted from the entry fees.
• The BRCA IC Foam national brought in a good return especially as the BRCA provided their own trophies.
• The overall best income generator was the SLCC meeting even though the club had to provide the trophies.
• Even though some nationals didn't generate a great amount of income they are beneficial to the club as they attract more guest racers to the club meetings prior the national meeting itself.
• The new timing hut was a major expense in 2005 but has proved to be a very successful and is an asset to the club during race meetings.

The accounts were duly accepted by the meeting
(Proposed by : Graham Douglas, Seconded by : Matthew Oke)

Presentation of Trophies - Winter 04, Summer 05
Trophies were awarded to the top 3 drivers in each class for the last 2 championships series.

Election of officers
The following people were elected to the 2006 committee :-

• Chairman - Les Mainwaring
• Membership Secretary - Derek Smith
• Treasurer - Nick Adams
• Publicity Officer - Anthony Pedder
• Race Director - Nigel Moss
  
• Assistant Race Director - Ben Heron
  
• Web Site Officer - Neil Pilkington
  
• Scrutineer - Aaron Wearn
  
• Site Controller - Matthew Oke
  
• Track Maintenance - Barry Smith & Ben Cane
  

(break)

2006 calendar:
Graham Douglas proposed that the 1st January meeting be moved to the 8th. This was put to a vote and a majority voted in favour of the move.
The BTCC meeting in September (not shown on the proposed calendar) clashed with a club meeting planned for the same date. It was agreed that the committee would decide later whether or not to accept BTCC date given to the club.

Proposals:

1. Return to single (one-leg) finals (proposed by : Mark Lister)
   After some discussion, Mark decided to withdraw the proposal as the general feeling of the members was that the electric drivers wanted to retain the 2-leg finals and the IC drivers preferred the single 10 minute final.
2. Change the name of the club to "Farnham Model Car Club" (proposed by the committee)
   This proposal was withdrawn as the likelihood of there being any tangible benefits of changing the name was very small.
3. Re-introduce the GT class but under the "Direct-Drive" name (proposed by the committee)
   This proposal was not voted on as the current club rules already allow for other classes to be introduced provided that the vehicles running in the class are suitable for the track and that it attracts the required number of drivers.
4. Introduce new "IC Truck (HGV)" class
   This proposal was not voted on for the same reason as proposal 3. above.

Any Other Business

1. Matthew Oke asked whether a hand drier could be installed in the toilets. The meeting was told that the committee will look into this, although some electrical work will have to be completed before this can happen.
   
   
2. Ben Cane asked if a new leaf blower could be purchased. Nick Adams reported that the current blower was still not working even though B&Q had tried to repair it. The committee will consider buying a new one.
   
   
3. Les Mainwaring told the meeting that he had looked into the cost of a air compressor (for use in cleaning cars). A suitable compressor might cost £600. The siting of it would also need to be carefully considered due to the noise it would make. The committee will discuss the matter further.
   
   
4. Les Mainwaring reported on his latest plans for changing the track to accommodate a new pit lane. He could report that the landlord had indicated that the club may be allowed to expand the track into the adjacent field by about 10m. This would give the club more scope to re-design the track.
   
   
5. Les Mainwaring raised the issue about putting a roof on the rostrum. The current tarpaulin covering is too heavy and so people are not eager to help put it up. A possible alternative would be to use corrugated shingle sheets as a permanent roof. The committee will organise this.
   
   
6. Les Mainwaring informed the meeting that camping is now allowed during national meeting weekends. Les would be organising the camping arrangements and will be on-site during the weekends in question to supervise and ensure that no unruly behaviour occurs.

There being no further business, the meeting was then closed at 21:45